Green & Virtual
Offices Tips

leafOn-Line Fax Services

check mark eFax
check mark RingCentral
check mark RapidFAX

On-line fax services can save you paper costs, toner/film/ink costs and the overall cost of the machine itself including the monthly charge of having a fax line. You will have to pay a monthly or yearly charge for the on-line service, but there are many low cost plans.

Most services send the faxes to your email, so they are readily available. With a scanner and a few easy steps, you can also fax out.

leafSheet Fed Scanners

Flat bed scanners are great for pictures or if you only need to scan one page ever so often, but when you're running a office, time is money, so having a scanner that can scan quickly is important. Most new copiers will have scanner features, but if your small business isn't quite at a copier level yet, there are many great sheet fed scanners on the market.

Scanning Tip

When scanning black and white documents, be sure to select the correct scanner options so that your files are small and manageable. Scanning black and white documents in color produce very large files that are hard to attach to emails and take a lot of hard drive space.

leafExternal On-Line Back-Up

check markidrive
check markcrashplan
check markMozy

Whenever archiving or using scanned document images, be sure to use an external hard drive back-up. When computers crash, can be stolen, break, get viruses etc.,to chance it with important documents is just plain dumb. Having the correct disaster recovery plan in place can protect your business.


leafHere are a few more great site that will help you build a virtual office:

check markGo To My PC - Remote Computer Access
check markBase Camp Project Management Software
check markEverNote Organizing Software
check markGrasshopper Phone Services
check markoDesk Remote Staffing
check markGoogle Apps for Business

Website SEO Tips


Here are a FEW SEO questions to ask yourself with regards to your website.

leafKeywords

Does your website have the correct keywords? To see what keywords get researched the most, Google has a useful tool. Remember keyword usage is important to include in your page titles, headers, urls and text, but be sure not to avoid overstuffing which can lead to your site being spammed by the search engines.

Click here to use the Key Word Tool


leaf Valid HTML

Is your HTML code valid? The World Wide Web Consortium (W3C) Quality Assurance Interest group estimates that 99% of Web pages contain some invalid HTML code. Invalid HTML code can cause display problems that turn away visitors and hurt search engine promotion efforts.

Click here to check your HTML code


leafWebsite Tools

Are you using the major search engine's web tools to track your SEO? Google's Trifecta (Google Website Optimizer, Google Webmaster Tools and Google Analytics) will help you analysis and optimize your website.

Google Webmaster

Yahoo Site Explorer

Bing Webmaster



leaf Links

Get links pointing to your site. The more links there are to your site, more the relevance it will have in search engine results, but do it the right way. Using linking farms can get your site spammed by the search engine bot that crawls your site.


leafHosting

What hosting company are you using?

Is your website ip address dynamic or static? Static ip addresses tend to get better placement in the search engines.


leafGraphics

Are you using the correct image file format? The type of an image can have a drastic impact on the file size which will affect your page speed.

You can also use an image compressor to help with page speeds.


Testimonials


Enjen brings a decade of hands on business experience to help optimize its client's performance. I have worked with the founder of Enjen since 2003, and have regularly benefited from her creative thinking on how to solve logistical problems. Enjen strives to understand the client's business with an eye towards recognizing and solving inefficiencies in the way that business is conducted. Enjen delivers consistent, on time results for the particular tasks at hand by implementing processes that will optimize performance for years to come.
~W. Scott Hastings, Locke Lord and Bissell